| The front of the card displays
the individual’s name, while the back
shows the seating plan with the other guests’
names. |
| |
The Ministry of
Foreign Affairs (MFA) often arranges official
dinners for Singapore VIPs and visiting dignitaries.
Individual place cards and seating plans are
made for each table so that the guests can
locate their seats easily.
In the past, these seating plans and place
cards were done manually. But the work process
has improved vastly because MFA leveraged
on the power of IT to develop an application
for printing personalised place cards.
The front of each personalised card displays
the name of the individual, while the back
shows the seating plan with the names of the
other guests as seen from the perspective
of the individual.
Such place cards are useful in situations
where one cannot see the names of the other
guests at the table for various reasons, for
example, when floral centrepieces are obstructing
one’s view. The individual can then refer
to the back of his place card for the names
of the other guests around his table.
The Place Card Generator was developed by
an in-house team within a relatively short
time (two weeks) at minimal cost using standard
software such as Microsoft Word and Excel.
With the application, MFA officers can now
create place cards for 12 guests at a round
table in mere minutes, while the previous
manual method would have taken much more time
and effort.
The application is especially useful when
there are last minute changes to the guest
list. The seating plan can be easily adjusted
and new place cards can be printed quickly.
The application is also flexible enough to
cater for different table settings.
 |
| An MFA officer
can create place cards for guests
within a few minutes. |
|
| |
The Place Card Generator is a low cost, simple-to-use,
time-saving solution that has enabled MFA
to computerise what was previously a resource-intensive,
manual process. Other than streamlining
the
workflow, it produces a more ingenious and
elegant version of the place card, i.e.
a
personalised table-seating plan that can
be quickly and easily produced. |
